Oracle Time & Labour Implementation

Client

Fellowes is a global leader offering work-life-related product solutions. The company is headquartered in Itasca, Illinois, and operates from 24 locations across the globe. The product range includes contract interiors like modular walls, furniture, business machines, commercial air purification, and commercial-grade workspace products.

Business Challenges

The customer was experiencing issues with their shift-based time entry systems, and there was a need to streamline the same. In addition to this, there was a strong need to automate a few of the holiday-related calculations since their existing approach led to manual interventions. The customer did not have absence-related information being assimilated in real-time with labor-based data in their system, which compromised data visibility.

Oracle Modules Implemented: Oracle Cloud Time and Labor (OTL)

ennVee Solution

Oracle Cloud Time & Labour Implementation:

A shift-based time entry system was enabled for weekly and bi-weekly employees working on an hourly basis. Also, for them, a new vacation accrual plan was created in the Oracle absence management module and the same was transferred to the employee timecard.

ennVee Solutions for Specific Requirements:

• Overtime hours were captured and reconciled with the public holiday calendar.
• An overtime calculation automation was enabled to consider any hour/s worked over the 40 hours per week limit.
• Another automation delivered was related to setting up a rounding rule to calculate shift start and end time based on specified time delays.
• Separate holiday calendars were configured for manufacturing, office, and DC.

Integration:

Standard integration with absence management was enabled to ensure accurate information on timecards, based on the reported leaves

Through integration, biometric and web-clock inputs for shift start and close times were captured. The same was applied for capturing details on lunch break hours.

Application & Reports:

The project involved building an interface with ADP for weekly and bi-weekly payroll inputs. 

Multiple OTBI reports were developed for processes such as pending approvals, time capture, overtime, and absence.

Project Approach and Methodology:

Project Approach:

1. Project Design: Included project plan, workshop scheduling, design review
2. Configuration: Included applications setup, integrations & extensions validation, security implementation
3. Validation: Updated setups, preparation of validation scripts, review, training preparation
4. Transition: Configuration & integration extensions migration to production, verification of production & operational readiness, production use
5. Realization: Transactions management, post-Go-live support, Handoff

Project Delivered:

The project was delivered in a span of three and a half months.

Team Size:

The team comprised an Oracle Cloud HCM Functional Lead and an Oracle Cloud Technical Consultant.

Project Approach & Deliverables

Delivered Benefits

• With the OTL implementation, the time and attendance process is now automated, reducing errors and improving accuracy.
• With the processes now streamlined, there are efficiency gains and improved productivity.
• Streamlined and integrated payroll processing has made the process more efficient and accurate.
• Employee self-service is enabled to access individual time and attendance data, time off requests, and other tasks, reducing workloads for HR
• Advanced reporting capabilities extend deep insights across multiple key areas.